"It's had a really positive impact on behavioural and attitude change around completing expenses, which is fantastic to see."
Bec Findlay, FinOps Manager, Eucalyptus
For many finance teams, chasing up missing receipts and incomplete expense reports at the end of the month is a time-consuming part of the reconciliation process, and one that often results in a less than 100% completion rate.
Weel’s new feature, Card Blocking, is here to help change this, through encouraging a shift in employee behaviour around expenses, ensuring that expense reports are completed within 3 days of the transaction being made.
"Using the new card blocking feature has saved me easily between 15–30 minutes per day in chasing up receipts."
Michelle Burnes, Financial Controller, EstimateOne
How does Express expense completion work?
When this feature is enabled via the Weel expense settings, employees will be prompted via multiple push notifications and in app reminders to complete their expense reports. Employees have a chosen number of days of completing their transaction to upload their receipts, or their Weel cards will be blocked.
If they do let an expense fall outside of the three day mark, and subsequently have their card blocked, unblocking their card is simple, and instant – they just need to complete their expense reports by uploading their receipt.
Employees are encouraged to complete their expense reports as soon as the expense is incurred – which in turn reduces incidences of lost receipts, or multiple unexpected expenses being lodged at the end of the month.
This alleviates the burden from the finance team of needing to chase up employees at the end of the month, as Weel can now do this leg work for them.
"We've seen a big improvement across all individuals in completing expense reports, it's truly made reconciliation a breeze."
Pranav Ramji, Financial Accountant, Payton Capital
How can I start using this feature today?
If you are already a Weel customer, you can trial this feature free for 30 days on any plan, after which it will only be available for customers on Premium or above plans. If you’re not already a Weel customer, get in touch with us today to learn more about how Weel can transform the way you manage spending across your business.
