Digital tools for receipt capture, approval workflows, accounting integration, and AI-powered expense automation all in one platform.
Submit, approve, and pay expenses in minutes. Weel removes bottlenecks with real-time workflows and AI-powered approvals.
See who's waiting, what's been approved, and what's been paid - real-time, from one dashboard.
Custom rules, budget approvals, and receipt scanning validation ensure every claim stays within policy automatically.
Weel syncs directly to Xero, NetSuite, QuickBooks, and MYOB. Reimbursed expenses flow directly into the right chart of accounts - audit-ready, cloud-based, no manual entry.
Weel's expense management software automates expense claims, eliminates errors, and speeds up month-end close - where manual processes fall short.
Features
Weel
Manual process
Submit receipts via mobile device or desktop
Real-time policy checks before submission
Automated approval workflows
Reimbursement payments processed automatically
Employee visibility into claim status
Reconciliation with accounting software & ERP systems (Xero, MYOB, QuickBooks, NetSuite)
Prevent out-of-policy claims
Custom fields and expense categorisation
Instant notifications on status updates
Duplicate claim detection
Lock reimbursements to budget limits
Automatic receipt scanning with OCR
Secure access with multi-factor authentication
Eliminates manual data entry
Whether it's a taxi from an offsite or a team lunch, every out-of-pocket expense is submitted, approved, and paid - finance stays in control at every step.
“Maintaining expense receipts and completing expense reports in Excel was an added headache for our caregivers. With Weel, the process is now seamless, they don’t even think about it. Our team is hired to care for the community, not chase down finance admin.”
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Total oversight. Faster processing. Compliance built in - from the first claim to the final reconciliation.
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Eliminate manual reimbursement chaos: standardise workflows, enforce policy compliance, automate payments, and close every period with a clean audit trail.
Auto-categorised claims, full audit trails, and direct sync to Xero, NetSuite, MYOB, and QuickBooks - reconciliation done before the deadline.
No more chasing payments. Snap a photo of your receipt, submit in seconds, and get reimbursed straight to your bank account, fast.
Expense management software helps teams automate expense reports, enforce corporate policy, track budgets, and eliminate manual data entry. With Weel, you manage every claim from submission to reconciliation on one platform.
Weel automates the entire reimbursement process: employees submit via a mobile app, claims are reviewed with automated workflows, and approved reimbursements are paid instantly. Every detail syncs with your accounting software and ERP systems.
Yes. Weel integrates with Xero, MYOB, NetSuite, and QuickBooks. Approved expense reports are posted to the correct relevant fields for real-time syncing and clean reconciliation.
Absolutely. Employees submit expenses from their mobile device using Weel’s expense tracker app, including automatic receipt scanning, budget selection, and live status tracking.
Weel’s corporate cards are designed to eliminate most out-of-pocket spend. But when employees need to pay for something unexpectedly, like travel, supplies, or equipment, Weel Reimbursements ensures they’re paid back quickly and accurately.
Yes. Weel helps businesses stay organised for direct and indirect taxes by capturing receipts and categorising expenses with the details required in each country. In Australia, this supports Australian Taxation Office (ATO) requirements, and in New Zealand, Inland Revenue Department (IRD) requirements for taxable supply information.
Weel supports both expense reimbursement and accounts payable. It streamlines approvals, eliminates manual data entry, and simplifies the reconciliation process for all business expenses.
Learn more about our accounts payable automation tool.
Weel flags duplicates, over-budget claims, and corporate policy violations before approval. Combined with real-time spend tracking, this helps finance teams eliminate unnecessary costs.
Weel supports invoice payments, travel, subscriptions, office expenses, and more. All claims are grouped by expenses by category for accurate reporting and budget tracking.
Yes. Weel’s AI-powered expense management includes fraud prevention, duplicate detection, and policy enforcement, keeping every reimbursement secure and accurate.
All activity is secured with multi-factor authentication, audit logs, and role-based access control. Every step of the process includes a built-in layer of security.
Once approved, the expense is paid directly to the employee, and synced with your finance tools. The system updates the budget, logs the activity, and marks the status of claims in real time.
Weel offers a flexible plan structure to suit teams of all sizes, whether you're just starting or scaling. Each plan includes a set number of users and expense records, with a clear charge per user per month for any additional team members. There are no hidden fees or surprise additional charges—only transparent pricing tied to your actual usage.
To learn more about our pricing, click here.
