Virtual cards

Instantly issue unlimited virtual cards to team members for in-store and online payments.

Physical cards

Issue physical cards to team members that can be frozen or replaced at any time. Issuing physical cards costs $15 plus GST.

Dynamic card limits

Manage card limits in a click and control spending before it happens.

Apple and Google Pay

Add your Weel card to Apple or Google Pay and pay quickly and securely anywhere that accepts mobile payments.

Real-time budget tracking

Build your budgets into Weel and track spending daily, weekly, monthly, annually and more.

Spend limits

Enforce card, reimbursement and accounts payable spend limits at an individual or budget level and control spending at scale.

Rollover unused budget funds

Automatically roll-over unused funds to the next budgeting period and retain surplus funds for future spending.

Request limit increases

Team members and budget owners can submit requests for increased budget limits from the web and mobile apps.

Receipt reminders

Missing receipts? Automatic mobile and email receipt reminders do the chasing for you.

Card blocking

Boost expense completion by automatically blocking cards when expense reports are incomplete for more than a chosen number of days.

AI receipt validation (coming soon)

Automatically identify illegitimate receipts based on date, merchant, amount, and currency.

Automatic categorisation

If this merchant, then that accounting code. Create rules that automatically apply accounting codes based on the merchant.

Mobile expense reports

Snap a receipt, and submit an auto-populated expense report straight from our mobile app

Line item splitting

Record GST, accounting codes, tracking categories and descriptions for each line item against an expense report.

Receipt rules

Mandate whether card payments, reimbursements or accounts payable payments require a receipt or invoice attached.

Automatic GST calculations

Automatically calculate GST for all domestic and foreign transactions.

Accounting code rules

Sync your chart of accounts into Weel and record accounting codes for any transaction.

Description rules

Require team members to explain why they made a card payment or submitted a supplier invoice or reimbursement.

Attendees rules

Require team members to report on any attendees present when a card transaction is made.

Custom tracking fields

Create pre-defined lists or free text fields to capture cost centres, departments, locations or any other business tracking attributes required for any payment type.

Dependent tracking fields

Map tracking field options together to create an interrelated custom expense report for card payments, reimbursements or supplier invoice payments.

Simple payment approvals

Nominate owners for each budget, who can approve reimbursement requests, invoice payments and budget top ups.

Multi-step approval rules

Build your approval matrix for card payments, accounts payable, reimbursements and budget increases into Weel and loop in the right approver at the right time.

Decline comments (coming soon)

Send card payments, invoices and reimbursements back to staff for resubmission with a comment and train staff on complicated expense coding on the spot.

Approval delegation (coming soon)

Re-direct approvals to a delegate when an approver is out of office or unavailable.

Exportable audit trail

Approval decisions are automatically recorded on an exportable audit trail ready to share with your auditors and board.

Custom approval notifications

Get notified right when you’re ready to approve - customise between instant notifications and a daily or weekly email digest.

Custom approval views

Filter between admin or individual views and see all pending approvals or only what needs your attention.

Mobile approvals

Approve from our mobile app on the go.

Mobile requests

Team members can snap a photo of their receipt, and submit a reimbursement request right from their mobile.

Real-time request tracking

Once submitted, employees can track their reimbursement request on the mobile or web.

Approve requests on mobile

Team leaders and finance teams can view and approve reimbursement requests for payment, straight from our mobile app.

Same day repayments

Once approved for payment, reimbursement requests are instantly paid out to employees.

Unlimited subscription cards

Create unlimited virtual subscription cards, with the ability re-issue or re-assign cards instantly.

Subscription card limits

Set payment limits on subscription cards, to minimise any unexpected charges before they happen.

Freeze subscriptions

Pause or cancel subscription cards and prevent additional charges in a click.

Subscription tracking

Stay on top of your subscriptions and spot duplicate subscriptions or irregular charges at a glance.

Historical comparisons

Compare your subscription spending over time, so you can see where costs may have crept upwards

Multi-source invoice creation

Email invoices in, import bills from Xero, or create them directly in Accounts Payable, ready to be paid through Weel.

AI-powered invoice extraction

Automatically populate all fields of your invoices in seconds, including line items.

Supplier rules

Automatically populate bill owner, budget and accounting code based on the supplier.

Fast domestic and international payments

Pay invoices to local and global suppliers, using the fastest available payment rails.

Supplier management

Create, approve and lock down banking and accounting details for secure and fast payments to suppliers you trust.

Automated remittance advice

Automatically send remittance advices to suppliers after payment.

Duplicate invoice detection

We help spot invoices that may have already been paid, so you don't accidentally pay the same invoice twice

Xero Accounts Payable integration

Send payment data to Xero at every stage, so your accounting system is always up to date

Real-time transaction table

Filter, search and export every transaction made in Weel in real-time.

Xero integration

Connect your Xero account, for a streamlined accounting process.

MYOB integration

Connect your MYOB account, for a streamlined accounting process.

Quickbooks integration

Connect your Quickbooks account, for a streamlined accounting process.

Netsuite integration (coming soon)

Connect your Netsuite account, for a streamlined accounting process. Coming soon.

API access

Programmatically manage your business's data, automate tasks, and build custom integrations into Weel's RESTful API.

Advanced reports library

View and export a suite of reports on your Weel data like employee budget allocations, cards issued and audit trails.