What is an expense record?

Any time a payment is made through the Weel platform, such as a card payment, a bill payment, a subscription payment or a reimbursement payment, this payment is captured as an 'expense record' in the Weel platform.

Do you offer a discount for not-for-profits and charities?

We may be able to offer a discount for certain not-for-profits and charities. Please book a demo to discuss further.

What are the costs associated with Weel?

We pride ourselves on being very transparent around our pricing, in other words what you see is what you pay. Our pricing is structured around a platform fee which is the base cost / month and includes a number of free users in each plan. After this, we charge a per user per month fee for additional users that is shown in the above plans. Our plans come with a number of expense records included that allows for more than double the amount of payments typically made within each plan range. In our Basic and Standard plans, if you do need to exceed this expense record limit, it will be billed at $0.75 and $0.50 respectively across those plans. Pricing is exclusive of GST and have a 0.95% FX conversion fee on transactions made in a foreign currency.

What plan should I choose?

Most companies choose Standard. It includes our full suite of spend management tools, built for teams managing spend across departments, projects or multiple approval layers. Through our virtual cards and reimbursement tools, together with our spending controls, employees can start spending as soon as they need to. If your approvals are straightforward and you use a standard accounting integration like Xero, MYOB or QuickBooks, Basic is usually the better fit. If your team runs on NetSuite, Business Central, Wiise or another ERP, or needs SSO or API access, choose Advanced. You get a dedicated account manager and implementation specialist to help you roll Weel out across a larger team. Every plan works at any size. Choose by how you manage spend, not by headcount.

I'm on Premium or Enterprise. What's changed?

Only the names. Standard was formerly Premium, and Advanced was formerly Enterprise. Existing plans are unchanged, so there's nothing you need to do.

Can I test out Weel before making any commitments?

Yes, we offer a 14-day free trial exclusively on our Basic plan. This trial gives you the opportunity to explore how Weel can streamline your business operations. If you decide Weel is the right fit, your account will automatically transition into the standard billing cycle at the end of the trial. For our Standard and Advanced plans, we encourage you to get in touch with our team, as we take a more tailored approach to ensure the best fit for your business. If Weel isn't the right fit, simply contact us before your trial ends, and we'll help close your account and transfer any remaining funds back to you.

When will I be billed for using Weel?

Your monthly bill will be deducted directly from your Weel account balance on the last day of your monthly billing cycle. You will be emailed when your bill is withdrawn with a tax invoice. Your billing cycle begins once your 14 day free-trial ends.

How do I close my Weel account?

If you would like to close your Weel account just get in touch with our customer support team and we'll help you close your account and transfer any remaining funds back to you.

Pricing | Weel Expense Management Software

Pricing calculator

Users on your account per month

You can add more users above your included users to your plan as needed.

Users on your account per month

You can add more users above your included users to your plan as needed.

Expense records per month

Expense records are created in Weel every time a payment is made.

Unlimited

Expense records per month

Expense records are created in Weel every time a payment is made.

Unlimited

Cards

Virtual cards

Instantly issue unlimited virtual cards to team members for in-store and online payments.

Virtual cards

Instantly issue unlimited virtual cards to team members for in-store and online payments.

Physical cards

Issue physical cards to team members that can be frozen or replaced at any time. Issuing physical cards costs $15 plus GST.

Physical cards

Issue physical cards to team members that can be frozen or replaced at any time. Issuing physical cards costs $15 plus GST.

Bulk physical card issuance

Order physical cards for a large team in one go, instead of issuing them one at a time.

Bulk physical card issuance

Order physical cards for a large team in one go, instead of issuing them one at a time.

Dynamic card limits

Manage card limits in a click and control spending before it happens.

Dynamic card limits

Manage card limits in a click and control spending before it happens.

Transaction limits

Set transaction limits for your entire account and per budget and control spending at scale.

Transaction limits

Set transaction limits for your entire account and per budget and control spending at scale.

Apple and Google Pay

Add your Weel card to Apple or Google Pay and pay quickly and securely anywhere that accepts mobile payments.

Apple and Google Pay

Add your Weel card to Apple or Google Pay and pay quickly and securely anywhere that accepts mobile payments.

Budgets

Real-time budget tracking

Build your budgets into Weel and track spending daily, weekly, monthly, annually and more.

Real-time budget tracking

Build your budgets into Weel and track spending daily, weekly, monthly, annually and more.

Spend limits

Enforce card, reimbursement and accounts payable spend limits at a transaction, individual or budget level and control spending at scale.

Spend limits

Enforce card, reimbursement and accounts payable spend limits at a transaction, individual or budget level and control spending at scale.

Rollover unused budget funds

Automatically roll-over unused funds to the next budgeting period and retain surplus funds for future spending.

Rollover unused budget funds

Automatically roll-over unused funds to the next budgeting period and retain surplus funds for future spending.

Budget lifecycle controls

Set budget start and end dates and stay in control from afar as budgets open, run and archive automatically.

Budget lifecycle controls

Set budget start and end dates and stay in control from afar as budgets open, run and archive automatically.

Request limit increases

Team members and budget owners can submit requests for increased budget limits from the web and mobile apps.

Request limit increases

Team members and budget owners can submit requests for increased budget limits from the web and mobile apps.

Expense AI & automation

Receipt reminders

Missing receipts? Automatic mobile and email receipt reminders do the chasing for you.

Receipt reminders

Missing receipts? Automatic mobile and email receipt reminders do the chasing for you.

Automatic Xero lock-period handling

Automatically update expense dates for invoices and reimbursements to the first day of the next open period in Xero.

Automatic Xero lock-period handling

Automatically update expense dates for invoices and reimbursements to the first day of the next open period in Xero.

AI auto-categorisation

Automatically selects a category in expense reports using context from previous entries, merchant and budget.

AI auto-categorisation

Automatically selects a category in expense reports using context from previous entries, merchant and budget.

AI auto-select tax rates

Automatically applies the correct tax treatment, using receipt data, previous coding patterns and tax best practice.

AI auto-select tax rates

Automatically applies the correct tax treatment, using receipt data, previous coding patterns and tax best practice.

AI auto-complete descriptions

Automatically generate descriptions in expense reports using context from previous entries, merchant and budget.

AI auto-complete descriptions

Automatically generate descriptions in expense reports using context from previous entries, merchant and budget.

AI receipt capture and match

Email receipts into Weel and automatically attach to senders incomplete transactions.

AI receipt capture and match

Email receipts into Weel and automatically attach to senders incomplete transactions.

AI receipt validation

Automatically identify illegitimate receipts based on date, merchant, amount, and currency.

AI receipt validation

Automatically identify illegitimate receipts based on date, merchant, amount, and currency.

Intelligent card blocking

Set rules to automatically block cards when expenses are overdue and increase on-time expense submissions.

Intelligent card blocking

Set rules to automatically block cards when expenses are overdue and increase on-time expense submissions.

Expense delegation

Automatically re-direct expenses to a delegate to submit on another card holder's behalf.

Expense delegation

Automatically re-direct expenses to a delegate to submit on another card holder's behalf.

Automatic categorisation

If this merchant, then that accounting code. Create rules that automatically apply accounting codes based on the merchant.

Automatic categorisation

If this merchant, then that accounting code. Create rules that automatically apply accounting codes based on the merchant.

Expense report customisation

Mobile expense reports

Snap a receipt, and submit an auto-populated expense report straight from our mobile app.

Mobile expense reports

Snap a receipt, and submit an auto-populated expense report straight from our mobile app.

Line item splitting

Record GST, accounting codes, tracking categories and descriptions for each line item against an expense report.

Line item splitting

Record GST, accounting codes, tracking categories and descriptions for each line item against an expense report.

Receipt rules

Mandate whether card payments, reimbursements or accounts payable transactions require a receipt or invoice attached.

Receipt rules

Mandate whether card payments, reimbursements or accounts payable transactions require a receipt or invoice attached.

Smart receipt thresholds

Automate receipt requirements to submit card expenses, subscription transactions and reimbursements based on transaction amount.

Smart receipt thresholds

Automate receipt requirements to submit card expenses, subscription transactions and reimbursements based on transaction amount.

Automatic tax rate selection

Automatically applies a tax rate for all domestic and foreign transactions.

Automatic tax rate selection

Automatically applies a tax rate for all domestic and foreign transactions.

Accounting code rules

Sync your chart of accounts into Weel and record accounting codes for any transaction.

Accounting code rules

Sync your chart of accounts into Weel and record accounting codes for any transaction.

Description rules

Require team members to explain why they made a card payment or submitted a supplier invoice or reimbursement.

Description rules

Require team members to explain why they made a card payment or submitted a supplier invoice or reimbursement.

Attendees rules

Require team members to report on any attendees present when a card transaction is made.

Attendees rules

Require team members to report on any attendees present when a card transaction is made.

Custom tracking field

Create pre-defined lists or free text fields to capture cost centres, departments, locations or any other business tracking attributes required for any payment type.

Custom tracking field

Create pre-defined lists or free text fields to capture cost centres, departments, locations or any other business tracking attributes required for any payment type.

Advanced field mapping

Map accounting codes and custom fields to budgets and subscriptions so employees only see relevant options when submitting expenses.

Advanced field mapping

Map accounting codes and custom fields to budgets and subscriptions so employees only see relevant options when submitting expenses.

Approvals

Simple payment approvals

Nominate owners for each budget, who can approve reimbursement requests, invoice payments and budget top ups.

Simple payment approvals

Nominate owners for each budget, who can approve reimbursement requests, invoice payments and budget top ups.

Multi-step approval rules

Build your approval matrix for card payments, accounts payable, reimbursements and budget increases into Weel and loop in the right approver at the right time.

Up to 3 approval rules and 2 steps per payment type.

Unlimited approval rules and steps

Multi-step approval rules

Build your approval matrix for card payments, accounts payable, reimbursements and budget increases into Weel and loop in the right approver at the right time.

Up to 3 approval rules and 2 steps per payment type.

Unlimited approval rules and steps

Decline comments

Send card payments, invoices and reimbursements back to staff for resubmission with a comment and train staff on complicated expense coding on the spot.

Decline comments

Send card payments, invoices and reimbursements back to staff for resubmission with a comment and train staff on complicated expense coding on the spot.

Admin override approvals

Re-direct, force approve, decline or request changes on stuck approvals, no matter who it's assigned to.

Admin override approvals

Re-direct, force approve, decline or request changes on stuck approvals, no matter who it's assigned to.

Approval delegation

Re-direct approvals to a delegate when an approver is out of office or unavailable.

Approval delegation

Re-direct approvals to a delegate when an approver is out of office or unavailable.

Approval history

Approval decisions are automatically recorded including which approval rule applied and whether the rule changed along the way.

Approval history

Approval decisions are automatically recorded including which approval rule applied and whether the rule changed along the way.

Custom approval notifications

Get notified right when you’re ready to approve - customise between instant notifications and a daily or weekly email digest.

Custom approval notifications

Get notified right when you’re ready to approve - customise between instant notifications and a daily or weekly email digest.

Custom approval views

Filter between admin or individual views and see all pending approvals or only what needs your attention.

Custom approval views

Filter between admin or individual views and see all pending approvals or only what needs your attention.

Mobile approvals

Approve from our mobile app on the go.

Mobile approvals

Approve from our mobile app on the go.

Reimbursements

Mobile requests

Team members can snap a photo of their receipt, and submit a reimbursement request right from their mobile.

Mobile requests

Team members can snap a photo of their receipt, and submit a reimbursement request right from their mobile.

AI-powered receipt extraction

Weel AI reads uploaded receipts and pre-fills reimbursement details for you.

AI-powered receipt extraction

Weel AI reads uploaded receipts and pre-fills reimbursement details for you.

Real-time request tracking

Once submitted, employees can track their reimbursement request on the mobile or web.

Real-time request tracking

Once submitted, employees can track their reimbursement request on the mobile or web.

Approve requests on mobile

Team leaders and finance teams can view and approve reimbursement requests for payment, straight from our mobile app.

Approve requests on mobile

Team leaders and finance teams can view and approve reimbursement requests for payment, straight from our mobile app.

Same day repayments

Once approved for payment, reimbursement requests are instantly paid out to employees.

Same day repayments

Once approved for payment, reimbursement requests are instantly paid out to employees.

Subscriptions

Unlimited subscription cards

Create unlimited virtual subscription cards, with the ability re-issue or re-assign cards instantly.

Unlimited subscription cards

Create unlimited virtual subscription cards, with the ability re-issue or re-assign cards instantly.

Subscription card limits

Set payment limits on subscription cards, to minimise any unexpected charges before they happen.

Subscription card limits

Set payment limits on subscription cards, to minimise any unexpected charges before they happen.

Freeze subscriptions

Pause or cancel subscription cards and prevent additional charges in a click.

Freeze subscriptions

Pause or cancel subscription cards and prevent additional charges in a click.

Subscription tracking

Stay on top of your subscriptions and spot duplicate subscriptions or irregular charges at a glance.

Subscription tracking

Stay on top of your subscriptions and spot duplicate subscriptions or irregular charges at a glance.

Historical comparisons

Compare your subscription spending over time, so you can see where costs may have crept upwards

Historical comparisons

Compare your subscription spending over time, so you can see where costs may have crept upwards

Accounts Payable automation

Multi-source invoice creation

Email invoices in, import bills from Xero, or create them directly in Accounts Payable, ready to be paid through Weel.

Multi-source invoice creation

Email invoices in, import bills from Xero, or create them directly in Accounts Payable, ready to be paid through Weel.

AI-powered invoice extraction

Automatically populate all fields of your invoices in seconds, including line items.

AI-powered invoice extraction

Automatically populate all fields of your invoices in seconds, including line items.

Supplier rules

Automatically populate bill owner, budget and accounting code based on the supplier.

Supplier rules

Automatically populate bill owner, budget and accounting code based on the supplier.

Fast domestic and international payments

Pay invoices to local and global suppliers, using the fastest available payment rails.

Fast domestic and international payments

Pay invoices to local and global suppliers, using the fastest available payment rails.

Supplier management

Create, approve and lock down banking and accounting details for secure and fast payments to suppliers you trust.

Supplier management

Create, approve and lock down banking and accounting details for secure and fast payments to suppliers you trust.

Automated remittance advice

Automatically send remittance advices to suppliers after payment.

Automated remittance advice

Automatically send remittance advices to suppliers after payment.

Duplicate invoice detection

We help spot invoices that may have already been paid, so you don't accidentally pay the same invoice twice.

Duplicate invoice detection

We help spot invoices that may have already been paid, so you don't accidentally pay the same invoice twice.

Xero Accounts Payable integration

Send payment data to Xero at every stage, so your accounting system is always up to date

Xero Accounts Payable integration

Send payment data to Xero at every stage, so your accounting system is always up to date

Integrations and reporting

Personalised dashboard

Role-specific home screen with spend metrics, incomplete expenses and pending approvals in one place.

Personalised dashboard

Role-specific home screen with spend metrics, incomplete expenses and pending approvals in one place.

Global overview

View spend metrics, track balances, complete expenses and approvals from every entity with a consolidated global overview.

Global overview

View spend metrics, track balances, complete expenses and approvals from every entity with a consolidated global overview.

Real-time transaction table

Filter, search and export every transaction made in Weel in real-time.

Real-time transaction table

Filter, search and export every transaction made in Weel in real-time.

Xero integration

Connect your Xero account, for a streamlined accounting process.

Xero integration

Connect your Xero account, for a streamlined accounting process.

MYOB integration

Connect your MYOB account, for a streamlined accounting process.

MYOB integration

Connect your MYOB account, for a streamlined accounting process.

Quickbooks integration

Connect your Quickbooks account, for a streamlined accounting process.

Quickbooks integration

Connect your Quickbooks account, for a streamlined accounting process.

Netsuite integration (beta)

Connect your Netsuite account, for a streamlined accounting process.

Netsuite integration (beta)

Connect your Netsuite account, for a streamlined accounting process.

Microsoft Dynamics 365 Business Central integration (coming soon)

Connect your Microsoft Dynamics 365 Business Central account, for a streamlined accounting process.

Microsoft Dynamics 365 Business Central integration (coming soon)

Connect your Microsoft Dynamics 365 Business Central account, for a streamlined accounting process.

API access

Programmatically manage your business's data, automate tasks, and build custom integrations into Weel's RESTful API.

API access

Programmatically manage your business's data, automate tasks, and build custom integrations into Weel's RESTful API.

Advanced reports library

View and export a suite of reports on your Weel data like employee budget allocations, cards issued and audit trails.

Advanced reports library

View and export a suite of reports on your Weel data like employee budget allocations, cards issued and audit trails.

Security

Multi-factor authentication

Instant account freezing

Individual card freezing

Custom user permissions

Single sign on (SSO)

Support

The right plan that puts every expense under control.

Basic

Standard

Advanced

Join 4,000+ finance teams in Australia and New Zealand completing every expense with Weel.

Users on your account per month

Users on your account per month

Expense records per month

Unlimited

Expense records per month

Unlimited

Virtual cards

Virtual cards

Physical cards

Physical cards

Bulk physical card issuance

Bulk physical card issuance

Dynamic card limits

Dynamic card limits

Transaction limits

Transaction limits

Apple and Google Pay

Apple and Google Pay

Real-time budget tracking

Real-time budget tracking

Spend limits

Spend limits

Rollover unused budget funds

Rollover unused budget funds

Budget lifecycle controls

Budget lifecycle controls

Request limit increases

Request limit increases

Receipt reminders

Receipt reminders

Automatic Xero lock-period handling

Automatic Xero lock-period handling

AI auto-categorisation

AI auto-categorisation

AI auto-select tax rates

AI auto-select tax rates

AI auto-complete descriptions

AI auto-complete descriptions

AI receipt capture and match

AI receipt capture and match

AI receipt validation

AI receipt validation

Intelligent card blocking

Intelligent card blocking

Expense delegation

Expense delegation

Automatic categorisation

Automatic categorisation

Mobile expense reports

Mobile expense reports

Line item splitting

Line item splitting

Receipt rules

Receipt rules

Smart receipt thresholds

Smart receipt thresholds

Automatic tax rate selection

Automatic tax rate selection

Accounting code rules

Accounting code rules

Description rules

Description rules

Attendees rules

Attendees rules

Custom tracking field

Custom tracking field

Advanced field mapping

Advanced field mapping

Simple payment approvals

Simple payment approvals

Multi-step approval rules

Multi-step approval rules

Decline comments

Decline comments

Admin override approvals