With automated expense management software and on-the-go expense reporting, you can save up to 90% on admin time. Nice.
From the new intern buying coffees to the CEO picking up the tab, we make expense management effortless for everyone. With instant corporate virtual cards, reimbursement, bill and subscription management tools, the whole team can spend what they need to, to get the job done.
With our receipt capture tool, employees are prompted to snap a photo of the expense receipt in the mobile app straight after they make a purchase. With automated reminders for missing details, finance teams can spend less time chasing incomplete reports each month.
As soon as a transaction is made, our expense management software uses Mastercard data to automatically code the business expenses to your chart of accounts.
Within our transaction table, we capture the story end-to-end of each and every transaction in real time. If an expense is waiting to be approved, or hasn't exported to your accounting software, you will be able to easily surface the action required to keep your spend moving.
Using our approval workflows tool, finance teams can ensure that all expenses are being reconciled on the go. With approved expenses automatically populated in your accounting system, you can enjoy hours back.
Sarah Jennings, Banking and AR Manager, Michael Hill
Which is the best expense manager app?
The best expense manager app is the one that saves you time while automating budgeting, financial reporting, controlling team spending and replacing the need for different tools or subscriptions.
What is the best way to track business expenses?
Business expense tracking is easiest when you automate as much of the process as possible.
Can I import my chart of accounts and tracking categories into Weel’s expense management software?
Yes, your chart of accounts and tracking categories can be imported into Weel so that they can be coded against each transaction within an expense report.
Are expense reports mandatory to complete?
All transactions made with a Weel virtual card require a corresponding expense report to be complete. The Weel expense management system ensures that you get the information you need for your reporting.
Can I customise my expense report fields?
Yes, you can completely customise the expense report each staff member will be required to complete when making a payment. You can set up description fields, attendee fields, and custom fields to track against any other unique business codes like project codes, client names or job numbers. This gives you complete control over your expense management system.
What is expense management software?
Expense management software helps businesses to manage and track their expenses without the need for manual processes, paper receipts and handwritten notes. By using expense management software to track and monitor employee spending, budgets and reporting, you can speed up the expense management process, save time, reduce errors and approve reimbursements faster.
What is the easiest way to track business expenses?
Checking your account history and using expense management software or an app can help you start tracking your business’ expenses.
Can my staff take photos of receipts using Weel?
Yes, the Weel app has a built-in camera that all staff members can use when uploading a receipt or tax invoice into an expense report. Weel’s camera uses OCR technology to extract the GST amount directly from the receipt.
Can my team and I update expense data ourselves?
Yes, Weel’s transaction feed has been set up to make reviewing and updating expense data quick and easy. You will be able to review all tax invoices and receipts in detail and can create rules for any changes you make so that you never have to make the same update twice.
Will receipts and tax invoices sync into my accounting software?
Yes, receipts and tax invoices will automatically import into your accounting software so you can reference the source document in your own system. Weel integrates with Xero, MYOB and Quickbooks.
Can I use Weel for business travel expenses?
Yes. Weel is loved by teams that travel and is the ultimate travel expense management tool. Whether they are on the road in Australia, or travelling across the world, Weel cards are accepted anywhere a Mastercard is accepted. For less frequent purchasers, Weel's reimbursements tool is the perfect way to make sure your team aren't kept out of pocket.
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