Our free school excursion expense policy template is designed to help you implement effective guidelines for managing expenses incurred on school trips. Whether your staff are using corporate cards or claiming reimbursements, this policy can help guide all staff members on the rules for spending and submitting expense reports.
School excursion expense policy
With guidelines on eligible expenses, budget limits and expense reports.Editable template
Download the .doc file and adapt the template to use in your school.Eligible expenses
A list of eligible expenses and budget limitsTo use this template, simply download and customise it to fit your school's specific needs. Make sure to include all relevant information, such as the types of expenses covered, the process for submitting expense reports, and the procedures for receiving reimbursement.
A school excursion expense policy outlines the rules and regulations for corporate card payments or reimbursing staff members for expenses related to school excursions. The purpose of a school excursion expense policy is to ensure that staff members are using their corporate card or are reimbursed fairly and consistently, while also protecting the school's financial interests. Having a well-defined excursion expense policy helps to reduce confusion and potential disputes over expenses, and ensures that all employees understand what is and is not covered by the school. It also helps to minimise costs by setting limits on expenses and establishing clear guidelines for submitting expense reports.
Eligible expenses
List of acceptable excursion expensesBudget limits
Limits for each expense typeExpense reports
How to submit an expense report for each expenseWhilst policies and guidelines are great, the systems and processes behind them are even more important. This School Excursion Expense Policy was made to work with Weel’s expense management system. Weel’s virtual corporate cards allow your staff to make purchases whenever they need, wherever Visa is accepted. For infrequent purchasers, reimbursements can be requested with the click of a button through our mobile app. Once a purchase is made, users are prompted to complete their expense report with a receipt which is sent to Weel’s transaction table and into your accounting system.
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