Our free travel policy template is designed to help you implement effective guidelines for managing business travel expenses. Whether your employees are using corporate cards or claiming reimbursements, this policy can help guide all employees on the rules for spending and submitting expense reports.
Travel expense policy
With guidelines on eligible expenses, budget limits and expense reports.Editable template
Download the .doc file and adapt the template to use in your business.Eligible expenses
A list of eligible expenses and budget limitsTo use this template, simply download and customise it to fit your company's specific needs. Make sure to include all relevant information, such as the types of expenses covered, the process for submitting expense reports, and the procedures for receiving reimbursement.
A travel expense policy outlines the rules and regulations for corporate card payments or reimbursing employees for expenses incurred while travelling on behalf of the company. The purpose of a travel expense policy is to ensure that employees are using their corporate card or are reimbursed fairly and consistently, while also protecting the company's financial interests. Having a well-defined travel expense policy helps to reduce confusion and potential disputes over expenses, and ensures that all employees understand what is and is not covered by the company. It also helps to minimise costs by setting limits on expenses and establishing clear guidelines for submitting expense reports.
Eligible expenses
List of acceptable travel expensesBudget limits
Limits for each expense typeExpense reports
How to submit an expense report for each expenseWhilst policies and guidelines are great, the systems and processes behind them are even more important. This Travel Expense Policy was made to work with Weel’s expense management system. Weel’s virtual corporate cards allow your employees to make purchases around the world, wherever Mastercard is accepted. For infrequent purchasers, reimbursements can be requested with the click of a button through our mobile app. Once a purchase is made, users are prompted to complete their expense report with a receipt which is sent to Weel’s transaction table and into your accounting system.
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