Written with virtual cards in mind, and designed to help you set clear rules from day one.
No jargon, no guesswork. Just a solid foundation you can tweak to suit your company’s needs.
Clear categories for eligible spend, plus space to define your own.
Make approvals easier and policies easier to follow - even as you scale.
Written with virtual cards in mind, and designed to help you set clear rules from day one.
Written with virtual cards in mind, and designed to help you set clear rules from day one.
Clear categories for eligible spend, plus space to define your own.
This free template gives you a clear, practical framework to roll out across your team, built by the experts behind Australia and New Zealand’s smartest spend controls. It’s easy to customise, quick to enforce, and designed to pair perfectly with Weel’s virtual corporate cards and built-in workflows. It’s the same structure hundreds of finance leaders use to reduce risk, curb overspending, and gain control, without micromanaging.
Let’s be real: most expense policies either sit in a drawer, or get quietly ignored because no one’s quite sure how to follow them. This one’s different.
We built it based on the real-world challenges finance teams face, from vague spending rules to unclear approvals, and constant clean-up at month-end. Whether you’re starting fresh or tightening up an outdated policy, this template is the shortcut you’ve been looking for.
This isn’t a generic document pulled from the internet. It’s purpose-built for teams using modern tools like virtual cards, shared budgets, and approval workflows. We’ve seen hundreds of finance leaders roll this out with Weel’s built-in controls, and finally stop chasing receipts and plugging compliance holes. If you’ve ever thought “we should probably fix our card policy before it becomes a problem…” this is your chance to do it right.
Ready to run a tighter, cleaner, more compliant finance function without adding more manual work? Start with this policy, then put it into action with Weel.
