Create a culture of trust with custom rules to restrict daily, weekly or monthly spend, merchants and transaction amounts. Weel’s custom guardrails are good for the bottom line.
"With 148 employees, we have saved over 300 hours each week on expense admin and reporting"
Rubi Bhonsaria | AccountantAwesome content
With automated expense management and on-the-go reporting, you can save up to 90% on expense admin time. Nice.
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Expense management made simple
From the new intern buying coffees to the CEO picking up the tab, we make expense management effortless for everyone. With instant virtual cards and reimbursement tools, the whole team can spend what they need to, to get the job done.
Improve expense tracking compliance
With our receipt capture tool, employees are prompted to snap a photo of the receipt in the app straight after they make a purchase. With automated reminders for missing details, finance teams can spend less time chasing incomplete reports each month.
Get more accurate expense reports, without overwhelming the team
As soon as a transaction is made, our expense management software uses Mastercard data to automatically code the business expenses to your chart of accounts.
Capture the whole story behind every transaction
With our audit trail feature, we capture the story end-to-end of each and every transaction. If an expense isn’t approved, you will have an ongoing record of who didn’t approve it, and comments as to why the spend was declined.
Make tax time a breeze, with our accounting integrations
Using our approval workflows tool, finance teams can ensure that all expenses are being reconciled on the go. With approved expenses automatically populated in your accounting system, you can enjoy hours back.
“We were looking for a tool that was easy to use and quick to capture expense data. With Weel, we have now saved 870 hours on expense admin every month and seen a 70% reduction in processing time.”
Sarah Jennings, Banking and AR Manager, Michael Hill
Frequently asked questions
Which is the best expense manager app?
The best expense manager app is the one that saves you time while automating budgeting, financial reporting, controlling team spending and replacing the need for different tools or subscriptions.
What is the best way to track business expenses?
Business expense tracking is easiest when you automate as much of the process as possible.
Can I import my chart of accounts and tracking categories into Weel’s expense management software?
Yes, your chart of accounts and tracking categories can be imported into Weel so that they can be coded against each transaction within an expense report.
Are expense reports mandatory to complete?
All transactions made with a Weel virtual card require a corresponding expense report to be complete. The Weel expense management system ensures that you get the information you need for your reporting.
Can I customise my expense report fields?
Yes, you can completely customise the expense report each staff member will be required to complete when making a payment. You can set up description fields, attendee fields, and custom fields to track against any other unique business codes like project codes, client names or job numbers. This gives you complete control over your expense management system.
What is expense management software?
Expense management software helps businesses to manage and track their expenses without the need for manual processes, paper receipts and handwritten notes. By using expense management software to track and monitor employee spending, budgets and reporting, you can speed up the expense management process, save time, reduce errors and approve reimbursements faster.
What is the easiest way to track business expenses?
Checking your account history and using expense management software or an app can help you start tracking your business’ expenses.
Can my staff take photos of receipts using Weel?
Yes, the Weel expense manager app has a built-in camera that all staff members can use when uploading a receipt or tax invoice into an expense report. Weel’s camera uses OCR technology to extract the GST amount directly from the receipt.
Can my team and I update expense data ourselves?
Yes, Weel’s transaction feed has been set up to make reviewing and updating expense data quick and easy. You will be able to review all tax invoices and receipts in detail and can create rules for any changes you make so that you never have to make the same update twice.
Will receipts and tax invoices sync into my accounting software?
Yes, receipts and tax invoices will automatically import into your accounting software so you can reference the source document in your own system.
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Slash your admin and help teams spend smart with low-effort, high-reward financial controls.
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