Empower your care teams, PCAs, and village managers with secure, compliant ways to spend, while finance retains full control and visibility.
Managing spend across residential care, home care programs, and community services can be complex. Weel helps aged care providers control costs, reduce admin, and ensure compliance, all in one platform.
Instantly issue cards for PCAs and care teams with pre-set spend rules for supplies, outings, or transport. Receipts are captured on the spot, and cards auto-block if compliance slips.
Set and track budgets by village or service, with automatic rollovers to keep reporting accurate and funding aligned.
Upload, approve, and pay invoices in minutes. AI captures details, routes approvals, and creates a full audit trail without the need for spreadsheets.
See spending across every facility in one dashboard, filter by site or staff, and cut reconciliation time by up to 90%.
Multi-level approvals and digital audit trails keep every purchase aligned with funding rules and internal policies.
Sync all expenses, invoices, and receipts automatically with Xero, MYOB, QuickBooks, or NetSuite, eliminating manual data entry.
Automate reconciliation, enforce funding compliance, and gain complete visibility over spend across villages, residential care sites, and home care programs - all in one platform.
Our multi-level approval workflows ensure that every invoice and transaction follows your policy, stays within budget, and leaves an audit trail behind.
Trusted by thousands and top-rated on Apple App Store, Google Play, Capterra, and the Xero App Store.
2021 Finder Awards
Recognised by the Australian Financial Review
2024 WeMoney Awards
And counting - powering finance teams across every industry.
We love Weel. It’s life-changing. Within three months, our expenditure dropped from $25,000 to $12,000, and now sits at $9,000 to $10,000 a month. Expenses without receipts have stopped entirely, and everyone loves Weel. From the board, to the leadership team, to the staff, Weel isn’t going anywhere in this business.
Yes. Weel replaces paper-based systems and manual data entry with a modern Weel replaces manual spreadsheets and paper-based systems with a modern expense management platform. Volunteers and program coordinators can make approved purchases using virtual cards, with automated receipt capture, real-time tracking, and faster reconciliation processes, fully synced with your accounting software.
Yes. Weel supports multi-level approval workflows that can be customised by project, cost centre, or event and enforce spend rules automatically. Weel helps ensure grant funding is spent appropriately and provides audit-ready reports for donors and regulators.
Yes. Weel offers direct ERP integrations with accounting systems like Xero, MYOB, NetSuite, and QuickBooks, and supports CSV exports. Transactions, invoices and expense reports are auto-synced, saving your finance team hours every week.
Absolutely. You can issue virtual Visa Business debit cards with custom spending rules, budget controls, and department-specific limits. Whether it’s a one-off card for a PCA or a card for an ongoing expense, Weel gives you complete oversight and enforcement of your approval policies.
Weel reduces fraud risks by setting pre-approved spend limits, merchant controls, and automatically blocking cards if receipts aren’t submitted. Digital audit trails make compliance with grant conditions and funding rules effortless.
Yes, our accounts payable automation software supports invoice payments, invoice approvals, and supplier management through a single platform. With AI-assisted solutions and automated workflows, your AP department can eliminate back-and-forth emails and reduce operational costs while strengthening supplier relationships.
Yes. Weel works across K–12 education groups, Multi-Academy Trusts, and Education organisations. Whether you have 1 or 100 campuses, Weel helps you manage employee spending, allocate program budgets, and unify your digital tools under one spend management automation system.
Not at all. The platform is mobile-friendly and intuitive, with a phone app for quick receipt uploads, card freezes, and real-time dashboards. Plus, our local support team and customer service help desk are here to assist your school at every step.
Yes. With AI-powered expense management, Weel automates real-time reporting, tax reclaims, and end-of-month reporting tasks. Finance teams can filter by staff, campus, or category and export financial data in seconds, making audits and funding accountability easier and faster.
