Give teachers and school teams a secure, policy-compliant way to spend - with your finance team in full control of every dollar.
Schools operate differently. You’re juggling excursions, staff reimbursements, and vendor payments, all on tight budgets and stricter governance. With Weel, you can control school-wide spending without increasing admin workload.
Give teachers a stipend to spend on approved items such as classroom supplies or school activities. No more petty cash, no more lost receipts.
Whether it’s a local camp or a student exchange trip, Weel lets you issue travel cards for teachers and, in some cases, students with guardian sign-off.
Pay invoices for everything from musical equipment to sports gear with Weel’s built-in accounts payable automation.
Consolidate all your subscriptions in one place, from learning tools to software licenses. Weel gives you visibility over every recurring payment, helps avoid double-ups, and ensures nothing gets paid without approval.
School finance teams don’t have time to chase receipts or process manual reimbursements. With Weel, every dollar spent is tracked, approved, and policy-compliant, without the friction.
Whether you’re using Xero, MYOB, NetSuite, or Synergetic, all transactions, expense reports, and invoice payments are automatically synced into your finance system.
Automate reconciliation, enforce school-wide policy compliance, and gain full visibility over spending across classrooms, departments, and excursions, all in one central platform.
From classroom teachers to school business managers, Weel enforces policy-compliant spending - on campus or off-site - with every transaction tracked in real time.
Gain complete visibility into how every dollar is spent, from excursions to classroom supplies across your staff, departments, and school events.
Our multi-level approval workflows ensure that every invoice and transaction follows your policy, stays within budget, and leaves an audit trail behind.
Move from invoice to payment in minutes with Weel’s AI-powered OCR and automated workflows.
Weel is trusted by 4,000+ companies spending over $1B a year. Here are the controls your reviewers will ask about.
SOC 2 Type I and Type II, and ISO 27001 certified.
SSO via SAML and OIDC (Enterprise plans), role-based access, and 2FA.
256-bit encryption, AWS infrastructure, and role-based access controls.
Funds held in trust at an Australian ADI, and Visa Zero Liability on cards.
SOC 2 Type I and Type II and ISO 27001 certified, audited externally each year and monitored continuously by Vanta in between.
Running a procurement or IT review? Here's the short version. Deeper detail is all self-service below.
Model your own ROI before you buy
Our public ROI calculator returns over 500% ROI and $31,000 saved a year on its default settings.
Model your savings.Industry-vetted for value and quality
Weel won Best for Value and Best for Quality for corporate card solutions at the WeMoney Business Awards two years running.
Named customers with measured savings
Michael Hill saves 870 hours of expense admin every month. Windarring saves $200,000 a year. Troocoo saves two days a month.
Read the customer stories.Your approval matrix, enforced at spend
Build approval workflows that route by amount, category, team, project or budget. Multi-level approvals and approval delegation, with full governance built in.
Spend controlled before it happens
Set spend limits and budget controls for each cost centre, so out-of-policy spend is blocked at the card instead of reported afterwards. AI and Card Blocking enforces on your behalf.
Replaces four separate tools
Cards, AP, PO, reimbursements and FX all run inside Weel, so there is no separate AP or expense tool to pay for.
Manage multiple entities with one login
Weel is built for multi-entity groups. Run every entity from one login, each with its own balance, cards and GL code mapping. Entities are priced individually, so talk to sales about group pricing.
Two-way ERP sync, in real time
Weel syncs both ways in real time with NetSuite, Business Central, Xero, MYOB and QuickBooks. Any other system connects through our OpenAPI.
See the developer docs.SOC 2, ISO 27001 monitored by Vanta
Weel is SOC 2 Type I and Type II and ISO 27001:2022 certified. Your team signs in with SSO via SAML or OIDC on Enterprise plans, with role-based access and 2FA.
Visit the Weel Trust Center.Regulated and locally supported
Your funds are held in trust at an Australian ADI. Enterprise accounts include a dedicated account manager with priority support.
Trusted by thousands and top-rated on Apple App Store, Google Play, Capterra, and the Xero App Store.
2021 Finder Awards
Recognised by the Australian Financial Review
2024 & 2025 WeMoney Awards
And counting - powering finance teams across every industry.
"We’ve saved our finance team a frustrating manual process. It’s just a massive weight off our shoulders. We don’t have to chase staff for information or deal with clunky spreadsheets. Everyone logs into Weel, uploads their receipts, and we’re done."
Yes. Weel replaces paper-based systems and manual data entry with a modern expense management platform. Teachers and staff use virtual cards and a mobile app to make approved purchases, with automatic receipt capture, real-time tracking, and faster reconciliation processes, all fully integrated with your school’s accounting software.
Yes. Weel supports multi-level approval workflows that can be customised by budget, department, amount, or grant type. These workflows improve contract compliance, reduce delays, and create audit trails that simplify reporting for grants, procurement, and financial governance.
Yes. Weel offers direct ERP integrations with accounting systems like Xero, MYOB, NetSuite, and QuickBooks, and supports CSV exports. Transactions, invoices and expense reports are auto-synced, saving your finance team hours every week.
Absolutely. You can issue virtual Visa Business debit cards with custom spending rules, budget controls, and department-specific limits. Whether it’s a one-off card for a class trip or a subscription card for an ongoing resource, Weel gives you complete oversight and enforcement of your approval policies.
Weel reduces fraud risks and corporate policy violations with pre-set limits, category restrictions, real-time transaction feeds, and audit-ready expense reporting. This gives you complete visibility over every purchase and ensures alignment with government regulations and your school’s internal policies.
Yes, our accounts payable automation software supports invoice payments, invoice approvals, and supplier management through a single platform. With AI-assisted solutions and automated workflows, your AP department can eliminate back-and-forth emails and reduce operational costs while strengthening supplier relationships.
Yes. Weel works across K–12 education groups, Multi-Academy Trusts, and Education organisations. Whether you have 1 or 100 campuses, Weel helps you manage employee spending, allocate program budgets, and unify your digital tools under one spend management automation system.
Not at all. The platform is mobile-friendly and intuitive, with a phone app for quick receipt uploads, card freezes, and real-time dashboards. Plus, our local support team and customer service help desk are here to assist your school at every step.
Yes. With AI-powered expense management, Weel automates real-time reporting, tax reclaims, and end-of-month reporting tasks. Finance teams can filter by staff, campus, or category and export financial data in seconds, making audits and funding accountability easier and faster.
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