Empower your teachers and school staff with secure, accountable ways to spend, while your finance team stays in control.
Schools operate differently. You’re juggling excursions, staff reimbursements, and vendor payments, all on tight budgets and stricter governance. With Weel, you can control school-wide spending without increasing admin workload.
Give teachers a stipend to spend on approved items such as classroom supplies or school activities. No more petty cash, no more lost receipts.
Whether it’s a local camp or a student exchange trip, Weel lets you issue travel cards for teachers and, in some cases, students with guardian sign-off.
Pay invoices for everything from musical equipment to sports gear with Weel’s built-in accounts payable automation.
Consolidate all your subscriptions in one place, from learning tools to software licenses. Weel gives you visibility over every recurring payment, helps avoid double-ups, and ensures nothing gets paid without approval.
School finance teams don’t have time to chase receipts or process manual reimbursements. With Weel, every dollar spent is tracked, approved, and policy-compliant, without the friction.
Whether you’re using Xero, MYOB, NetSuite, or Synergetic, all transactions, expense reports, and invoice payments are automatically synced into your finance system.
Automate reconciliation, enforce school-wide policy compliance, and gain full visibility over spending across classrooms, departments, and excursions, all in one central platform.
Our multi-level approval workflows ensure that every invoice and transaction follows your policy, stays within budget, and leaves an audit trail behind.
Trusted by thousands and top-rated on Apple App Store, Google Play, Capterra, and the Xero App Store.
2021 Finder Awards
Recognised by the Australian Financial Review
2024 WeMoney Awards
And counting - powering finance teams across every industry.
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"We’ve saved our finance team a frustrating manual process. It’s just a massive weight off our shoulders. We don’t have to chase staff for information or deal with clunky spreadsheets. Everyone logs into Weel, uploads their receipts, and we’re done."
Yes. Weel replaces paper-based systems and manual data entry with a modern expense management platform. Teachers and staff use virtual cards and a mobile app to make approved purchases, with automatic receipt capture, real-time tracking, and faster reconciliation processes, all fully integrated with your school’s accounting software.
Yes. Weel supports multi-level approval workflows that can be customised by budget, department, amount, or grant type. These workflows improve contract compliance, reduce delays, and create audit trails that simplify reporting for grants, procurement, and financial governance.
Yes. Weel offers direct ERP integrations with accounting systems like Xero, MYOB, NetSuite, and QuickBooks, and supports CSV exports. Transactions, invoices and expense reports are auto-synced, saving your finance team hours every week.
Absolutely. You can issue virtual Visa Business debit cards with custom spending rules, budget controls, and department-specific limits. Whether it’s a one-off card for a class trip or a subscription card for an ongoing resource, Weel gives you complete oversight and enforcement of your approval policies.
Weel reduces fraud risks and corporate policy violations with pre-set limits, category restrictions, real-time transaction feeds, and audit-ready expense reporting. This gives you complete visibility over every purchase and ensures alignment with government regulations and your school’s internal policies.
Yes, our accounts payable automation software supports invoice payments, invoice approvals, and supplier management through a single platform. With AI-assisted solutions and automated workflows, your AP department can eliminate back-and-forth emails and reduce operational costs while strengthening supplier relationships.
Yes. Weel works across K–12 education groups, Multi-Academy Trusts, and Education organisations. Whether you have 1 or 100 campuses, Weel helps you manage employee spending, allocate program budgets, and unify your digital tools under one spend management automation system.
Not at all. The platform is mobile-friendly and intuitive, with a phone app for quick receipt uploads, card freezes, and real-time dashboards. Plus, our local support team and customer service help desk are here to assist your school at every step.
Yes. With AI-powered expense management, Weel automates real-time reporting, tax reclaims, and end-of-month reporting tasks. Finance teams can filter by staff, campus, or category and export financial data in seconds, making audits and funding accountability easier and faster.
