Weel is purpose-built expense management software for Australian community services organisations. Give staff and volunteers a controlled way to spend, with full visibility across every program, location, and cost centre. No spreadsheets, no manual reconciliation.
From outreach programs to in-home support, Weel gives community services teams full control over spending across every location and cost centre. Ditch the manual admin and keep every dollar accountable.
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Set individual budgets for each program or service area. Funds stay ringfenced so one team can never accidentally draw from another's allocation.
Issue prepaid cards to staff and volunteers in seconds, pre-loaded with the right limits and merchant category rules for their role.
See all spending across every office, house, or outreach location from one dashboard. No chasing receipts across teams.
Pay suppliers and service providers with built-in AP automation. Submit invoices via mobile or email and manage approvals without the paperwork.
Every transaction is logged with a receipt, category, and approver. Reporting for audits, board reviews, or grant acquittals takes minutes, not days.
Weel connects with Xero, MYOB, QuickBooks, and NetSuite. Expenses sync automatically so your not-for-profit accounting software is always up to date.
Automate reconciliation, enforce funding compliance, and gain complete visibility over spend across villages, residential care sites, and home care programs - all in one platform.
Trusted by thousands and top-rated on Apple App Store, Google Play, Capterra, and the Xero App Store.
2021 Finder Awards
Recognised by the Australian Financial Review
2024 & 2025 WeMoney Awards
And counting - powering finance teams across every industry.
Introducing Weel has changed things in a big way. Each transaction is reconciled at the time of purchase, saving 300 admin hours weekly and letting our client officers spend more time supporting the people who need them most.
Yes. Weel replaces paper-based systems and manual data entry with a modern Weel replaces manual spreadsheets and paper-based systems with a modern expense management platform. Staff and program coordinators can make approved purchases using virtual cards, with automated receipt capture, real-time tracking, and faster reconciliation processes, fully synced with your accounting software.
Yes. Weel supports multi-level approval workflows that can be customised by programs, cost centre, or villages and enforce spend rules automatically. Weel helps ensure grant funding is spent appropriately and provides audit-ready reports for donors and regulators.
Yes. Weel offers direct ERP integrations with accounting systems like Xero, MYOB, NetSuite, and QuickBooks, and supports CSV exports. For more flexibility, our open API lets you connect to any accounting software. Transactions, invoices, and expense reports sync automatically, saving your finance team hours every week and keeping your data accurate.
Absolutely. You can issue virtual Visa Business debit cards with custom spending rules, budget controls, and program-specific limits. Whether it’s a one-off card for an employee or a card for an ongoing expense, Weel gives you complete oversight and enforcement of your approval policies.
Weel reduces fraud risks by setting pre-approved spend limits, merchant controls, and automatically blocking cards if receipts aren’t submitted. Digital audit trails make compliance with grant conditions and funding rules effortless.
Yes, our accounts payable automation software supports invoice payments, invoice approvals, and supplier management through a single platform. With AI-assisted solutions and automated workflows, your AP department can eliminate back-and-forth emails and reduce operational costs while strengthening supplier relationships.
Yes. Weel provides a single dashboard for all facilities, so finance can monitor spending by site, program, or staff member and reduce month-end reconciliation by up to 90%.
Not at all. The platform is mobile-friendly and intuitive, with a phone app for quick receipt uploads, card freezes, and real-time dashboards. Plus, our local support team and customer service help desk are here to assist your school at every step.
Yes, Weel automates real-time reporting, tax reclaims, and end-of-month reporting tasks. Finance teams can filter by staff, campus, or category and export financial data in seconds, making audits and funding accountability easier and faster.
